Administrative Assistant - Mumbai



Mumbai, Maharashtra, India
Posted on Thursday, March 14, 2024

Administrative Assistant

CrossBoundary Group

About the Firm

Founded in 2011, CrossBoundary is a mission-driven investment firm committed to unlocking the power of capital to make a substantial return while creating a lasting difference in underserved markets. CrossBoundary provides investment advisory services, having developed a specialized expertise in unleashing investment across all sectors in fragile and emerging markets. Our advisory clients include governments, development finance institutions, private equity firms, Fortune 100 companies, and research institutions. Learn more at

Job Description

We are currently looking for an Administrative Assistant to facilitate the efficient operations of the MENA offices (Dubai, Iraq, Lebanon, Tunisia) by performing a variety of financial, clerical, and administrative tasks. The ideal candidate will be a proactive problem solver with excellent communication skills and attention to detail. We are looking for a candidate with previous experience working in an office environment, performing administrative duties, overseeing financial activities of a business, and providing support to a highly diverse team. Additionally, candidates must have a solid working knowledge of office processes, computer software (including Microsoft Excel and Word), and electronic communication tools. This role is responsible for responding to ad hoc requests, coordinating projects, and managing business tasks such as filing, copying, researching printer problems, and organizing logistics.

Who We Are

The CrossBoundary team is a unique group made up of people who are genuinely excited by the opportunity to make a difference in some of the most challenging yet exciting markets in the world. Team members come from diverse backgrounds but share several qualities: curiosity, humility, integrity, a drive for excellence, and a bias for action.

Primary Responsibilities

General Administration

  • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
  • Process and direct mail and incoming packages or deliveries
  • Perform a range of staff and operational support activities; serve as a liaison with other departments on essential administrative and operational matters
  • Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individual schedules; make travel and lodging arrangements, either directly or through travel agencies
  • Carry out administrative tasks such as filing, typing, copying, binding, scanning, etc.
  • Order, stock, and distribute office supplies
  • Organize all shipments and distribution routes to ensure timely deliveries (e.g., swag items, team care packages, etc.)
  • Assist in organizing and supervise other office activities (e.g., event planning, team lunches, etc.)
  • Ensure that basic facilities, such as water and heating, are well-maintained
  • Ensure seamless office equipment operations by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment, etc.
  • Address employee’s queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
  • Anticipate the needs of others to ensure their seamless and positive office experience
  • Perform miscellaneous job-related duties as assigned

Budgeting and Finance

  • Ensure all transactions are recorded and coded accurately in all accounting systems
  • Monitor accounts to ensure payments are up to date and perform bank reconciliations
  • Perform accounts analysis and reconciliations
  • Prepare monthly cash flow forecast, coordinate the preparation of the budget and financial forecast
  • Prepare monthly and annual tax returns
  • Assist with providing information to external auditors for the annual audit
  • Analyze monthly, quarterly, and yearly financial impact of any variations from actual performance to budget and forecast


The ideal candidate will have the following skills and qualifications:

  • Bachelor’s degree in a relevant field
  • 2+ years of related experience working in administrative services, finance, accounting, audit, or related area is required
  • Additional technical qualifications, Certified Public Accountant (CPA) is desirable
  • Excellent written and verbal communication skills
  • Excellent customer service skills required
  • Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly
  • Attention to detail and problem-solving skills
  • Proven ability to work in a fast-paced environment and stay calm under pressure
  • Solid working knowledge of office processes, computer software, and electronic communications tools
  • Ability to work and communicate in English and French


Dubai, UAE; Beirut, Lebanon

Equal Opportunity Employer

CrossBoundary is an equal opportunity employer.