Facilities Manager
M-KOPA
About M-kopa
Recognized twice by the Financial Times as one of Africa's fastest-growing companies (2022 and 2023) and by TIME100 as one of the 100 most influential companies in the world in 2023, we've served over 3 million customers, unlocking $1 billion in cumulative credit for the unbanked across Africa. At M-KOPA, we empower our people to own their careers through diverse development programs, coaching partnerships, and on-the-job training. We support individual journeys with family-friendly policies, prioritize well-being, and embrace flexibility. Join us in shaping the future of M-KOPA as we grow together.
JOB PURPOSE
This role requires you to be well-organized and able to optimize the use of space and equipment while reducing operating costs. Leadership abilities, excellent verbal and written communication skills, and phenomenal efficiency can set you apart. The goal is to ensure our business’s facilities are problem-free and safe so that employees can work under the best conditions.
Key Job Functions
• Ensuring employees are properly accommodated in a workplace that safely supports their needs and expectations.
• Monitoring and managing the major assets and technologies within the workplace to ensure maximum return on investment.
• Ensuring the facilities are maintained by overseeing, and managing onsite contractors and providers for services including security, parking, cleaning, catering, technology
• Managing and maintaining vendor partnerships
• Setting up and improving processes that facilitate everyday operations—i.e., maintenance requests, compliance
• Coordination with other departments to ensure smooth operations i.e., procurement, finance
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Coordinating with EHS department to ensure compliance
• Inspect buildings’ structures to determine the need for repairs or renovations and planning, coordinate all installations and refurbishments with contractors
• Reviewing utilities consumption and strive to minimize costs advising the businesses on measures to improve the efficiency and cost-effectiveness of the facility
• Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds, and security
• Ensuring that basic facilities, such as water and air conditioning are well-maintained and serviced regularly.
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• Keep financial and non-financial records i.e., facilities trackers, PPM schedule trackers
• Coordinate and lead one or more teams to cover various areas of responsibility
• Use performance management techniques to monitor and demonstrate achievement of agreed
KNOWLEDGE/ SKILLS/ EXPERIENCE/ EDUCATION REQUIRED
3-5 years’ experience in facilities management and maintenance or equivalent related functions.
Bachelor’s degree in Business Management, Business Administration or equivalent professional level experience.
Knowledge of local laws and regulations is important to ensure business compliance.
Knowledge of general maintenance methods, operating requirements and safety precautions related to the facilities management.
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Project Management Skills